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FEBRUARY 2008 MINUTES
14 February 2008 BOARD MEETING Board Members present:
Anna Domitrovic, Virgil Lueth, Tony Kampf, Penny
Williamson, Jeff Post, Jamie Newman, Terri Ottaway, Terry Huizing The meeting was called to order at 2:00 –ish pm by president Virgil Lueth Domitrovic presented the treasure's report. According to the roster the
membership is 147 however 66 are in arrears for 2 or more years. Rather than
sending out a general notice about membership dues, it is better just to target
those people in arrears. Also the list on the website may not be accurate. We
now have PayPal and fees for this service have been waived as we are non profit
(501C3). The membership should be aware that you don't need to have a PayPal
account in order to pay dues this way. Lueth reported that he's not aware of any problem areas on the collections
front (none at risk). Newman spoke about how the Next year's Denver 2008 show: theme is Williamson has posted a draft under Best Practices (SMMP website) regarding
"Moving Specimens". There was discussion as to whether to include the author of
incoming letters and it was decided they should get credited. Williamson mentioned the SMMP will get together in Huizing mentioned that we needed to meet with Bruce Geller
(Museum Director) regarding the M&M6 meeting in Post suggested a party during the poster session. Maybe we
could get Coors to donate beer? The Colorado Post also went on the say that the SMMP Board meeting, the general meeting
and the lecture consumed a huge chunk of time on TGMS opening day. Several
suggestions were offered but each interfered with show set up or other events. Newman suggested we push back general meeting to 3:30 and have a half hour
board meeting from 3:00 - 3:30 pm on the Thursday. Meeting adjourned at 2:00 pm. GENERAL ANNUAL MEETING The meeting was called to order at 3:00 pm by president Virgil Lueth. Members in attendance introduced themselves. The minutes of the Denver Meeting were approved as
presented on the website. Treasurer's Report – Anna Domitrovic presented the
treasure's report. We now have PayPal and fees for this service have been waived
as we are non profit (501C3). The membership should be aware that you don't need
to have a PayPal account in order to pay dues this way. Membership Report – According to the roster the membership is 147 however 66 are in arrears for 2 or more years. Rather than sending out a general notice about membership dues, it is better just to target those people in arrears. Also the list on the website may not be accurate. Collections Committee - Lueth reported that he's not aware of any problem areas on the collections front. He polled the membership about curators or collections at risk. Darcy Moore, at the California State Parks, reported on the financial crisis for the State of California and noted the collection was not in eminent danger. George Harlow and Jeff Post reported on the "Collections Preservation Report" to the MSA. Education Committee - Next year's Tucson is to
feature mineral oddities. The word about the SMMP case should go out earlier as
many people also come to the AGTA show prior to the TGMS and may not have time
to pull something from their collection if the notice goes out too late. Denver 2008 show: theme is Colorado minerals. The SMMP case
will feature a case for specimens from eastern Colorado mines. Best Practices Initiative - Williamson has posted a draft under Best Practices (SMMP website) regarding "Moving Specimens". There was discussion as to whether to include the author of incoming letters and it was decided they should get credited. Current documents will be posted on the website with authors credited. New Business Lueth made an announcement about the SMMP Grant program. A request was made to provide funds to sponsor the reception during the Monday night poster session at the M&M6 meeting in Denver. The membership voted to provide funds to sponsor the event. Williamson mentioned that SMMP will get together in Munich
under the auspices of SMMP Europe. The membership was polled to determine if the meeting times scheduled at Tucson were satisfactory. No changes were presented. Board of Directors Election – Three members were nominated and the nominations were closed. Bruce Geller (CSM), Terri Ottaway (GIA), and Penny Williamson (U of Wollongong) were elected. Board of Directors Meeting – The board elected officers after the general election: Virgil Lueth (President), Jamie Newman (VP), Anna Domitrovic (Treasurer), and Jean DeMouthe (Secretary). Meeting adjourned at 4:00 pm. |
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